Group Overflow Services

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Worry-Free Group Housing Overflow Service

Nearing your cutoff date and have a large amount of unbooked rooms? Has your room block already sold out and you still have conference attendees who need accommodations?

aRes Travel has you Covered

We work with you to capture reservations after your established cutoff date or when the contracted hotel blocks are sold out. We identify and secure the hotels with additional room availability. We capture data of the post cut off and sold out activity, giving you the full picture of the total pickup of the group. aRes Travel has the knowledge and experience to assist with reservation needs anywhere within the United States and we work with any size group.

How it Works

At the point of cutoff or when the official block is sold out, aRes Travel provides a dedicated toll free number and a link to the reservation website for placement on the conference housing details page. The consumer selects the hotel that best suits their needs. The aRes Travel Central Reservation Call Center is open Monday-Friday, 6am-11pm, Saturday 7am-10pm and Sunday 8am-9pm Pacific Time and the reservations link is available for your attendees 24/7.

Data from any further reservations are captured for you to track bookings, allowing you to ensure you meet your contract obligations. At any point during the reservation process, a rooming list can be accessed with the reservation booked date, reservation status, arrival date, departure date, guest name, room nights, and hotel. At the conclusion of the conference, aRes Travel supplies a day-by-day pick up by hotel.

What You Need to Request Group Housing Service

Once the group is approaching your negotiated cutoff date or as the contracted hotel blocks are selling out, contact aRes Travel to request our reservation service.

To create the web link, the following information is needed:

  • Name of Convention
  • Dates of Convention
  • Location of Convention
  • Contracted Hotels
  • Hotels on Shuttle Route

Once aRes Travel has this information, we supply the dedicated toll-free number and web link for the individual group. This process normally takes five (5) business days but can be expedited as needed.

For more information and a detailed explanation about aRes Travel Group Overflow Housing services, please contact us today.

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